Electronic Document Workflow · PTO Online
Sign, send, and track the status of construction documents in one PTO Online system.
Why Electronic Document Workflow Is Needed
What usually slows down document signing is not the signature itself, but the route to it: the file must be downloaded, sent to another service, forwarded to the right person, awaited, uploaded again, and checked to ensure that the current version has not been lost. These are the steps that cost the team time every day.
In PTO Online, electronic document workflow operates in the same workspace where certificates, logs, registers, and the as-built documentation package are created. There is no need to download a document and manually pass it along a chain: you can sign it in the service, send it to the recipient immediately, and see the current stage of the approval process.
Comparison
The same document can be taken through a long chain of downloads and forwards, or completed within a single platform in just a few steps.
Process
Instead of a long chain of downloading, forwarding, and uploading again, a document completes its entire route within one system.
4 Steps: From Document to Recipient
The document is created in the project card with data already filled in.
The document is signed directly in PTO Online, without switching to another service.
Once signed, the document is immediately sent to the required participant in the process.
The team can see the signing and sending status in one window.
The full document history is stored in one system: no manual file forwarding and no loss of the current version.
Electronic document workflow is built into the technical documentation processes, so signing documents does not become a separate task and does not require unnecessary switching between tools.
In One Working Environment
You do not need to download a document, send it to a separate service, and then bring it back. In PTO Online, signing is linked to the project and its documentation, so the team completes the entire process faster and with fewer errors.
Documents are signed directly in PTO Online and sent to the recipient immediately, without unnecessary downloads or forwards.
Details, project data, and the required documents are already collected in the system, so preparation takes less time.
The team can see what has already been signed, what has been sent, and which version of the document remains current.
PTO Online is suitable for companies that need to sign, send, and track documents in one system without unnecessary switching between tools.
We will show you how PTO Online helps you sign documents, control documentation completeness, and manage technical documentation processes in one system.
